Present: Neil Pearlman (Co-chair), Pamela Pearlman (Co-Chair), Kobi Ableman, Penina Arbit, Tzvi Ariel, Warren Burstein, Dov Cooper, Yoni Hammer-Kossoy. Guests: Eliezer Finer, Yehudit Weiner-Harris, and Carole Rosenthal.
Dov presented an update on the current financial status of the kehilla bank accounts. Discussion focused on:
Dov agreed to prepare a cash flow report for the next Vaad meeting.
Tzvi reported that several unresolved issues remain before the approval of 2nd phase work order can be finalized. A decision is expected by next week.
Minutes for distribution will be ready in the near future. The committee will address the issue of microphone use during kriyat megillat Esther later this week.
The Annual General Meeting was poorly attended.
It was agreed to ask Arnie to prepare an announcement in Hebrew and to have the organizers check the effect of Daylight Saving Time on davening and meal times.
It was agreed that arrangements for guard duty for all Purim activities be made.
Penina reported that the three organizers have met and expect to finalize the price structure and supplies question by the end of the week. Penina will also contact the Kuppat Tzedakah to determine if participation fulfills the requirements of matanot l’evyonim.
It was agreed that
Times for the megilla readings — the two evening and two morning readings — will be distributed. The Gabbaim will be responsible for tefillot, and coordinate with Penina regarding the readings.
It is important that someone from the Kuppat Tzedakah committee take responsibility for the cheques, loose notes and coins that are collected for “Machazit Hashekel
The seuda will take place as usual at the
Kobi would invite Rabbi Melchior to deliver the address, and his Bet Boyer kehilla to join our special chag tefilla.
Etti Ashkenazi will be asked to start arranging a “Shabbat iyyun” speaker.
Reports were received from Eliezer Finer (Maintenance), Yehudit Harris (Kitchen), Carole Rosenthal (Dedication ceremony) and Nava Zohar-Sykes (uses of building).
Asher Green is voluntarily conducting a market study of communal demands
A tentative program for the dedication ceremony has been developed. The date of Erev Shavuot, Thursday June 6th. was suggested and tentatively agreed by the vaad. A final decision depended on whether major participants, such as Mr. Rennert, would be able to attend.
The efforts of the working group members were much appreciated. All groups were asked to provide the Vaad with their recommendations for the organization of their particular activity presenting a series of option and their estimated costs.
An internal web forum will be created, at which each group can post notes of their meetings, to allow each group to learn about the plans of others. An additional group to organize the planning of finances is being set up.
As the capital campaign was coming to an end, and the campaign committee was reviewing their activities, it had been decided that they no longer needed the services provided over recent years by our administrator, Arnie Draiman, whose 20 hours of weekly work for the kehilla was split evenly between the capital campaign and “routine” shul business.
Neil and Tzvi met with Arnie about this and Arnie felt that he would be unable to continue working for the kehilla if only 10 hours of work a week could be guaranteed.
In order to assist the kehilla in getting through the busy period of moving into the new building, and in order to provide Arnie with an additional period of working 20 hours a week, an agreement had been reached whereby Arnie’s hours would remain at 20 a week until the end of April. The kehilla would need to define the services required for the new building and look for a new member of staff for the period immediately following.
A formal letter detailing this agreement had been sent to our legal adviser for approval.
Tzvi presented a report on the shul’s bookkeeping requirements.
Until recently all bookkeeping had been carried out by
Yisrael Boukovza, who is paid (on receipt of a bi-monthly bill)
In addition, the capital campaign has recently employed a professional bookkeeper, Perla Applebaum, for a limited period.
In the light of the above, the question of whether to combine the 2 bookkeeping posts into one had been raised.
The following was agreed:
Next meeting scheduled for Monday, 3 March 2003 at 19:30 at Warren Burstein’s.
Meeting adjourned at 22:50.